GDPR & privacy policy

Thank you for visiting my data protection policy. You can use this website without the need to provide any personal data. If you want to purchase any photographic services, then the processing of some personal data will be necessary.

Any personal data, such as the name, address, e-mail address or telephone number shall always be in line with the General Data Protection Regulation (GDPR), and in accordance with any UK specific data protection regulations.

 

Privacy policy

This Policy explains when and why I collect personal information about people who visit my website, how I use it and keep it secure. The Policy may change from time to time, and by using my website, you’re agreeing to be bound by this Policy.

 

Who is collecting and can access the information?

Darron Watson Photography is the controller of any data that passes through the website, and is the only person who will have access to this information.

Providing your personal data to others

We may disclose your personal data to our insurers and/or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.

We may disclose your contact details to our suppliers or subcontractors insofar as reasonably necessary to deliver sub-contracted services or product orders. The legal basis for this processing is consent.

In addition to the specific disclosures of personal data set out in this section , we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.

What type of information is collected?

I obtain information through my website in three ways: anonymously, directly and by a third-party.

1. Anonymously: The anonymous information I collect may include your IP address, whether you are using a computer, a tablet or a phone, which country you are located, which website pages are accessed and how long you may spend looking at my website pages. The source of this data is Squarespace Analytics and their privacy policy can be viewed here and Google Analytics.

2. Directly: The direct information I collect is when you make an enquiry, purchase products or purchase a photographic service. This will be your name(s), address(es), phone number(s), email address(es) and details about your event.

3. Third Party: If you purchase a product or service from me using an online payment method, your card information is not held by me but it is collected by a third party payment processor who specialise in the secure online capture and processing of credit/debit card transactions. The only information I receive from the third party are notifications that a transaction has taken place, with the name of the payee, the date and the amount of the transaction. 

 

How is your information used?

I will use any information that you provide to:

  • Carry out any obligations arising from any contracts entered into by you and me.

  • Seek your views or comments on the services I provide.

  • Notify you of any changes to my services.

  • I may process information that you provide for publication on my website or social media (“publication data”). The publication data may be processed [for the purposes of enabling such publication and marketing our website and services. The legal basis for this processing is consent.

  • I may process any of your personal data identified in this policy where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of my legal rights, your legal rights and the legal rights of others.

  • I may process any of your personal data identified in this policy where necessary for [the purposes of obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice. The legal basis for this processing is our legitimate interests, namely the proper protection of our business against risks.

We will retain your personal data as follows:

  • (a) Invoices, contact and contract details will be retained for a maximum period of 6 years (statute of limitations) following final delivery of services
    (b) Planning information, wedding details and customer notes will be kept for a minimum of one year and a maximum of two years

  • Notwithstanding the other provisions of this section, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

 

Direct marketing

Darron Watson Photography does not generate a newsletter, offer any subscriptions and does not generate bulk or direct mail shots for marketing. If I contact you, it will be about an enquiry you have made or any photographic services we have agreed upon. All communications will be sent directly from me to you.

 

Profiling

This is where personal information is analysed to create a profile of your interests and preferences so you can be contacted with information relevant to you. I do not profile any of the information I collect.

 

Use of ‘cookies’

Like many other websites, Darron Watson Photography uses website cookies. These are small text files that are stored in a computer system via an Internet browser.

The cookies collect anonymous statistical data about your browsing actions and do not identify you as an individual. For example, I use cookies to see how many visitors I have had, how long they spend on the website, whether they are using a computer, tablet or a mobile, and which part of the country you are located. This data helps me to improve my website and deliver a better service.

Any visitor information processed by the cookies is stored on my website and on the user’s computer browser. It is possible to switch off cookies by setting your browser preferences, and in some cases, turning cookies off may result in a loss of functionality when using my website.

Links to other websites

My website may contain links to other websites run by other vendors. This privacy policy applies only to the Darron Watson Photography website‚ so I cannot be responsible for the privacy policies and practices of other sites if you access them using links from my website.

Your rights

In this Section, I have summarised the rights that you have under data protection law. Some of the rights are complex, and not all of the details have been included in our summaries. Accordingly, you should read the relevant laws and guidance from the regulatory authorities for a full explanation of these rights.

7.2 Your principal rights under data protection law are:

(a) the right to access;

(b) the right to rectification;

(c) the right to erasure;

(d) the right to restrict processing;

(e) the right to object to processing;

(f) the right to data portability;

(g) the right to complain to a supervisory authority; and

(h) the right to withdraw consent.

You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. That additional information includes details of the purposes of the processing, the categories of personal data concerned and the recipients of the personal data. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee. You can request your personal data by contacting us.

You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.

In some circumstances you have the right to the erasure of your personal data without undue delay. Those circumstances include: the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed; you withdraw consent to consent-based processing; you object to the processing under certain rules of applicable data protection law; the processing is for direct marketing purposes; and the personal data have been unlawfully processed. However, there are exclusions of the right to erasure. The general exclusions include where processing is necessary: for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defence of legal claims.

In some circumstances you have the right to restrict the processing of your personal data. Those circumstances are: you contest the accuracy of the personal data; processing is unlawful but you oppose erasure; we no longer need the personal data for the purposes of our processing, but you require personal data for the establishment, exercise or defence of legal claims; and you have objected to processing, pending the verification of that objection. Where processing has been restricted on this basis, I may continue to store your personal data. However, I will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.

You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.

You have the right to object to our processing of your personal data for direct marketing purposes including profiling for direct marketing purposes. If you make such an objection, we will cease to process your personal data for this purpose.

You have the right to object to our processing of your personal data for scientific or historical research purposes or statistical purposes on grounds relating to your particular situation, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

To the extent that the legal basis for our processing of your personal data is:

(a) consent; or

(b) that the processing is necessary for the performance of a contract to which you are party or in order to take steps at your request prior to entering into a contract,

and such processing is carried out by automated means, you have the right to receive your personal data from us in a structured, commonly used and machine-readable format. However, this right does not apply where it would adversely affect the rights and freedoms of others.

If you consider that our processing of your personal information infringes data protection laws, you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.

To the extent that the legal basis for our processing of your personal information is consent, you have the right to withdraw that consent at any time. Withdrawal will not affect the lawfulness of processing before the withdrawal.

  

Clients and wedding guests captured in photographs

Under GDPR legislation, a photograph may in some instances constitute a form of personal data where they can be processed to allow “the unique identification or authentication of a natural person”. Darron Watson Photography will never photograph an individual as a means of unique identification or authentication unless consensually contracted to do so. Guests at weddings appear in photos taken by Darron Watson Photography as a part of the visual recording of the event in photos. 

In terms of explicit GDPR compliance, wedding clients and guests are photographed within the parameters of GDPR legislation on the basis of ‘legitimate interests’. The taking of photographs of wedding guests when viewed as a form of processing personal data is necessary for the legitimate interests of Darron Watson Photography as a photography business unless there is a good reason to protect a given individual’s personal data which overrides those legitimate interests.

Withdrawal of consent

Anyone photographed by Darron Watson Photography, whether a client or wedding guest, and whether past or current may withdraw consent for a photograph in which they appear to be displayed. The process for this is to email Darron Watson Photography at hello@darronwatson.co.uk specifying the photo in question. Following this request, Darron Watson Photography will then remove the photo from online and any printed display wherever it appears.

 

Social media policy and usage

I adopt a safe and responsible Social Media Policy. While we may have official profiles on social media platforms users are advised to verify the authenticity of such profiles before engaging with, or sharing information with such profiles. We will never ask for personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media.

 

Display and publishing of images

I may display any photographs to promote my business on the Darron Watson Photography website and blog, on social media, on wedding blogs, on wedding photography related websites, in exhibitions, in advertising, brochures, magazine articles and other such material, providing that the images used are used lawfully and without damage to Darron Watson Photography’s client(s). The rights of the people captured in these photographs are protected by Darron Watson Photography as detailed in this privacy policy.

Security precautions

When you provide any personal information, I take steps to ensure that it’s treated securely to protect the loss, misuse or alteration of any information. My website is protected with SSL and a secure page a lock icon will appear on your web browser to show that the page is secure.

Any information provided over the internet can never be guaranteed 100% secure. As a result, while I strive to protect your personal information, I cannot guarantee the security of any information you transmit to me, and you do so at your own risk. 

Once I receive your information, I make my best effort to ensure its security, and where I have given you a password which enables you to access my website galleries, you are responsible for sharing this password.

 

Aged 16 or under

If you are aged 16 or under‚ please get your parent or guardian’s permission before you provide me with personal information.

 

Review of this policy & access to your Information

I will keep this Policy under regular review, and the Policy was last updated in November 2023. If you are concerned about any information I have about you, you can write or email to:

Post: 5 Cherrydale Road, Liverpool, L18 5EH

Email: hello@darronwatson.co.uk